Keyboard shortcuts for MS PowerPoint
PowerPoint
shortcut keys help users to use the functions of PowerPoint with more
efficiency. It allow users to keep hands on the keyboard and do tasks faster.
Some of the most common keyboard shortcuts used in MS PowerPoint are as follows:
Purpose |
Keyboard shortcuts |
Start
the slide show |
F5 |
End
the slide show |
Esc |
Go
to the Home tab |
Alt + H |
Go
to the previous slide |
Page up or Left arrow key |
Go
to the next slide |
Page Down or Right arrow key |
Make
selected text bold |
Ctrl + B |
Make
the selected text Italic |
Ctrl + I |
Make
the selected text underline |
Ctrl + U |
Increase
the font size for selected text |
Ctrl + Shift + > |
Decrease
the font size for selected text |
Ctrl + Shift + < |
Undo
the last action |
Ctrl + Z |
Redo |
Ctrl + Y |
Save
a presentation |
Ctrl + S |
Open
a presentation |
Ctrl + O |
Close
PowerPoint |
Alt + F4 or Alt + F, X |
Change
the zoom for the slide |
Alt + W, Q |
Copy
the selected text, object, or slide |
Ctrl + C |
Cut
the selected text, object, or slide |
Ctrl + X |
Paste
the cut or copied text, object, or slide |
Ctrl + V |
Insert
a picture |
Alt + N, P |
Insert
a shape |
Alt + H, S and then H |
Select
a theme |
Alt + G, L |
Select
a slide layout |
Alt + H, L |
In PowerPoint 2013 and later, you can use Key Tips to get to things
on the ribbon. You can display Key Tips, which are the letters used to access
commands, and then use them to navigate in the ribbon.
- Press Alt.
The Key Tips appear in small squares by each ribbon command.
- To select
a command, press the letter shown in the square Key Tip that appears by
it. For example, press F to open the File Tab; H to open the Home Tab; N
to open the Insert Tab, and so on.
Depending on which letter you press, you may be shown additional Key Tips.
For example, if you press Alt+F, Backstage view opens on the Info page,
which has a different set of Key Tips.
- To select
Shapes, press Alt+N, S, and then H.
- Use the
arrow keys to move through the categories of shapes, and select the shape
you want.
- Press
Ctrl+Enter to insert the shape.
- Press
Alt+N, X.
- Press Ctrl+Enter
to insert the text box.
- To select
Object, press Alt+N, and J .
- To move
the focus to the Object type list, press Tab.
- Press
Ctrl+Enter to insert the object.
- To select
WordArt, press Alt+N, W .
- Use the
arrow keys to select the WordArt style you want, and press Enter.
- Type your
text.
Note: If your cursor is within text, press Esc before using
this shortcut.
- To select
a single shape, press the Tab key to cycle forward (or Shift+Tab to cycle
backward) through the objects until sizing handles appear on the object
you want.
- To group
shapes, pictures, or WordArt objects, select
the items that you want to group, and press Ctrl+G.
- To ungroup
a group, select
the group, and press Ctrl+Shift+G.
- Select
the shape with the attributes you want to copy.
Note: If you select a shape with
text, you copy the look and style of the text in addition to the attributes of
the shape.
- To copy
the object attributes, press Ctrl+Shift+C.
- To select
the object you want to copy the attributes to, press the Tab key or
Shift+Tab .
- To paste the attributes of the shape to the selected object, press Ctrl+Shift+V.
Purpose
|
Keyboad Shortcuts
|
Center a paragraph.
|
Ctrl+E
|
Justify a paragraph.
|
Ctrl+J
|
Left align a paragraph.
|
Ctrl+L |
Right align a paragraph.
|
Ctrl+R
|
Purpose
|
Keyboard Shortcuts
|
Move to the next cell.
|
Tab
|
Move to the preceding cell.
|
Shift+Tab
|
Move to the next row.
|
Down Arrow
|
Move to the preceding row.
|
Up Arrow |
Insert a tab in a cell.
|
Ctrl+Tab
|
Start a new paragraph.
|
Enter
|
Add a new row at the bottom of the table.
|
Tab in the bottom right table cell.
|